24 points dmayle 5 hours ago 21 comments

I'm a software engineer from the east coast (who has lived in Boston, NY, the bay area, UK, France), and I built a task system called 3 & Done. It's the place you trust to store everything you need to do. It accepts voice input for rapid entry, as well as text (it stores the audio locally so you can listen to jog your memory) and emails you every morning with the three most important things for you to do that day, and why, based on what you've said about the task: deadlines, urgency, sitting too long.

I've been at software engineering for about 44 years now... Grew up with it, which was unusual when I started, and I was always good about getting into the zone and doing things. The career started small, small company, then back office, the dot com startups, then smaller companies again after the bust, a non-profit, and eventually YouTube (Google at the time, but just barely) and Meta (just Facebook when I was there).

When I hit the startups, and later big tech, it was no longer enough to just be an engineer, to have drive, to be good, you had to be organized, you had to follow through, get stuff done, and that's where the task systems started. Twenty-five over the years (and yes, I've actually counted), from Moleskine notebooks with Getting Things Done, evernote (remember evernote?), bug trackers, todoist, asana, google keep, among others.

When I managed on the Facebook News Feed, I got into gantt charts (for me and my team), spreadsheets, OmniPlan... I remember apologizing to my director for being so disorganized (because I felt I was making a mess of it), and he told me that I was the most organized engineer he knew.

That was because I was doing all of the work in the background, the trimming, the sorting, the reviews, but it was just so much work. Which was why I changed from system to system. Each time it built up, and I had to spend more time looking at things I couldn't or didn't get done, when I was rushed and couldn't put time into today's review, it would pile up, and then using it was so much work that I would start taking mini-notes, just emailing myself a few things to do the next day.

That's actually the thesis of the app (but not where it started), that if I could just have a few things to do emailed to me each day, I could get it done.

This app actually started when I described my previous startup failures into a Claude web session, and it repeated back to me what I had just said. My previous failures were because I spent too much time building the stuff I needed, and not building what I was supposed to be building.

I decided that the app would email me three things to do every day (which matches best practices for attention), but that the day was always yours to decide. We won't overload you, but you can add more, if you're feeling up to it, or cut back, and we never shame and try our best not to nag (I often only finish two). If we get it wrong, you can tell us, and we'll re-rank it once a day, or you can set it manually, and if you do, we never override that choice. The web app is live, and native for both platforms is coming. In the meantime, on Android, you can use gestures to quick launch into the voice input so saving a task is only a gesture away (e.g. double-tap the back of a Pixel, double-press the power button on Motorola).

Now let's talk about the dirty parts. I used AI to help me build this. Anthropic models mostly, and the brains of the app come from Anthropic models (I like the quality, I like the privacy, absolutely no training on customer data, and the stance of the company). This app is not some one-shot wonder where I asked frontier models to build a task system and then I put it on a server to show you.

I have prompts for the various features (e.g. ranking, generating suggestions, task extractions), I have eval sets of task lists (not anyone's real tasks, but constructed from patterns in my tasks, or the tasks of testers who allowed me to fix the problems they were having), with the three I expect to come out. I store the eval outputs, and re-test whenever I add a new rule to a prompt, or whenever testing a new model version. The great thing about having this eval set is that it catches when I get it wrong. When I introspect a failed run, sometimes it's because I need to tune a prompt, but sometimes it's because I missed something in my own ranking.

I did the same thing with my infrastructure as well, so this time, instead of setting up servers, and building login systems, and managing databases, I built on Vercel (git push to serving Next.js), Neon (hosted postgres).

I started getting emails mailed to me by mid-June, but started getting usable suggestions on June 26, and I've been using it every morning since. I wanted it to be easy to get started, and easy to use, so the input handles mess (you can add multiple tasks in the same run-on sentence, and a friend who helped me test it just pasted his entire obsidian todo list in wholesale to get started).

I wanted to make sure that anyone could try it out, so I built a trial feature that uses the real in-app ranking with a list of items you provide.

If you want to try the service, there's a free 14-day trial (card required), and then it's $99/year or $9.99/month after that (plus sales tax). We warn you seven days before your card is charged and if you cancel, you keep access through the term (either the trial, or our last paid period). Online, through settings -> billing, no email, no call.

I really hope you'll try it out. If you do, please tell me if we did a good job picking out your day.

https://3anddoneapp.com/try

cjimesh 5 hours ago | parent

This is super cool. But there's a very high likelihood that your past self would not have used this tool. For the simple reason that you wouldn't want company information going out to a third party.

Any plans to open source the harness/skill?

dmayle 4 hours ago | parent

I get the concern. I don't think the characterization is true at all (I've used todoist, I've used asana), but I do care about privacy, and I do care about owning my data, which is why it is at least as easy to take out (if not easier), then it is to put in.

If you use it, your list goes to Anthropic to be ranked, under commercial terms that exclude training on it, and I never look at it (I've built support tools to help customers, but they won't access user data unless the user opens a support case, and then explicitly grants access for a temporary time). It isn't open source, but you can export everything at any time as plain text or JSON.

I also get the company concerns... When I was at Google, there were strict rules, and I used buganizer (among other internal systems), but even at Google there were external companies that were trusted with this kind of data once they'd been reviewed (for example, I used asana while I was at Google).

stylicode 1 hour ago | parent

exactly

privacyishuman 1 hour ago | parent

Nah, I'm not paying to give away my data. But I do really want a good tasks app that is self hostable, end to end encrypted, with great client side apps. Maybe I'll reverse engineer things 3 and make an Android version.

karldt3 1 hour ago | parent

Used to love that app, dont get why there was never Things 4

F7F7F7 16 minutes ago | parent

The gap between 2/2.5 to 3 was a lot longer than any gap between 3 and a theoretical 4.

rane 1 hour ago | parent

https://aventasks.dev/ may tick some of your boxes. Glad to hear which ones it doesn't

petesergeant 39 minutes ago | parent

I just vibe coded my own and it ended being perfect for me. It has a lot of features, but those features are all things I wanted and evolved with use. I guess what I’m trying to say is that you can spend time learning someone else’s system, but in the year of 2026, you can probably but together something you already know how to use just as quickly.

smeej 35 minutes ago | parent

It's one of my favorite "teach someone AI development" tasks. Almost everyone has some feature they wish existed in a task management app that doesn't line up with any current project, and building your own is so helpful!

dmayle 31 minutes ago | parent

I agree with wanting to own your own data. That's why export was one of the first things I built (JSON and plain text), and why I built rules around user data (no access at all unless a user explicitly grants, and then only temporarily, and only for solving their problem), and tools that respect those rules.

In order to have a system doing the weighing, and the choices, there needs to be something that looks at the list, however, and end-to-end encryption would stop that cold. That's why it had to be on terms that meant no training off of your tasks, and no sales of your data, period. (It's in the terms) . There is audio, but that's so much of a privacy issue that we don't ship it to the servers, ever. It's stored locally on your device, so you can export it, or play it back if it's useful.

There is no self-hosted version of this that I could build and maintain. Other than the trust issue, what changes would a self-hosted version bring for you? Local models only?

harshalizee 1 hour ago | parent

App monetization is wild these days. $9.99/month for a todo app with email that was generated with AI.

Meanwhile, an AI subscription starts at $20/month and you can vibe code your own version to suit your preferences and free forever.

PcChip 1 hour ago | parent

I actually love the idea and the web demo, but unfortunately I fully agree with you

dmayle 17 minutes ago | parent

I'm really happy to hear that there's a hit, at least on two fronts, so I'll take the win.

In terms of the cost, I understand. I knew going into it that offering it as a subscription changes who will use it, and how many people will use it.

I didn't want to do ad-supported because you distracting just while you're thinking about what or how to do something ruins the usability, and ad revenue is not something that could cover the ongoing AI cost for this.

On the other hand, for someone who really liked it, I'd be really interested in your feedback. If you go through the signup, and then immediately cancel in billing, you'll still get the two weeks for free, and then you can see whether there's enough value for the price to be reasonable. You can export your data as many times as you like, and after you've cancelled, you can delete your account, and its data.

dmayle 53 minutes ago | parent

I used AI to help build it, but this isn't a one-shot app: I did research, UI flows (ascii first, then designs and mocks), code critiques, schema rewrites, performance analysis and tuning.

...and I get the idea that you can vibe-code a very polished looking version of something, and I think that's going to change software development in ways we haven't thought of yet. I think open-source becomes viable with an audience of only one person now, the true long tail.

However, just like you can already see older open source projects, the immediate value pales when compared to long term activity, and one-off projects die fast. (And I've built one-off task management tools for myself before).

I think the real value here is in having something that does all of the work, and without you having to spend your time on it. Just as I'm using Vercel so that I don't have to manage build systems and servers, and Neon so that I don't have to manage a database, I am using this so I don't have to manage my task list.

tra3 56 minutes ago | parent

With respect, that's a wall of text.

dmayle 47 minutes ago | parent

That's fair. I wanted to share the story, which boils down to: I didn't want a todo list, I wanted software that did all the painful work of a task management system. It does for me what I did for myself when other task systems broke down: reads the list, emails me with three for the day. I built it for myself, and using it convinced me to offer it for sale. I tried to make it as reliable as possible, as fast as possible, and was unwilling to compromise on trust (no training, no use/sale of your data, no looking at your data without explicit recorded consent).

RGS1811 32 minutes ago | parent

I converted my post-it based task tracker to an iOS app. It has no subscription, no data leaves your phone, and it costs 2 USD. It’s got no AI features but you can add tasks with siri by way of a shortcut.

Much less ambitious than what 3anddone is trying to do. But If you’re interested, check it out. It’s called “Grask”.

F7F7F7 10 minutes ago | parent

What happens when my ADD riddled brain dumps 500 tasks that are either artifacts of procrastination or a new shiny problem that I want to solve but shouldn't be in this thing?